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16/05/19

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Kilmington Parish Council

 

Dear Sir/Madam,

I hereby give notice that on Thursday 16th May 2019 the Kilmington Annual Parish Council meeting will take place in Whitesheet CE Primary Academy immediately following the Annual Parish Meeting.  All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business set out hereunder. Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status or disability), Crime & Disorder, Health & Safety and Human Rights.

Signed by Ruth Burrows, Clerk                                                                                                                    Date:   8 May 2019


 

AGENDA

 

112.        To elect Chairman of Kilmington Parish Council for 2019/20 and to receive the Chairman’s Declaration of Acceptance of Office.

113.        To elect Vice-Chairman of Kilmington Parish Council for 2019/20 and to receive the Vice-Chairman’s Declaration of Acceptance of Office.     

114.       TO RECEIVE APOLOGIES FOR ABSENCE.

115.       TO RECEIVE ANY DECLARATIONS OF INTEREST FROM MEMBERS AND TO CONSIDER REQUESTS FOR NEW DPI DISPENSATIONS.  Cllrs. are invited to declare disclosable pecuniary interests and other Interests in items on the agenda as required by the Kilmington Parish Council Code of Conduct for Members and by the Localism Act 2011.

116.        PUBLIC SESSION
This provides an opportunity for Members of the Public to raise questions about and comment on items on the Agenda.  The Chairman will reconvene the Parish Council meeting after the public session  (please note that members of the public are no longer permitted to speak once the meeting has begun unless invited to do so by the Chairman).

117.        MINUTES  -  to approve Minutes of the Parish Council Meeting held on Thursday, 7 March 2019 as a true and correct record (previously circulated).

118.       MATTERS ARISING FROM THE MINUTES (not covered by other Agenda Items)
a)            Firework Display (Minute 104.c)
b)            Noticeboard refurbishment (Minute 111.a)
 
119.        TO REVIEW COMMITTEE STRUCTURES AND TO APPOINT MEMBERS, DECIDE TERMS OF REFERENCE ETC.

120.        TO APPOINT/REAPPOINT REPRESENTATIVES TO OUTSIDE BODIES/ORGANISATIONS
                * SWW Area Board
                * Parish Steward
                *Kilmington Parish Amenity Fund

121.       PLANNING(All applications can be viewed on Wiltshire Council’s website http://www.wiltshire.gov.uk/environmentandplanning/planninganddevelopment/
planningapplicationssearchonline/planningsearch.htm
– and type in the relevant application number)
a)            Applications to consider at the meeting: 
19/03205/FUL demolish in part existing agricultural buildings and erect extension to existing barn to house cattle at Church Farm, Church Road, Kilmington BA12 6RD
b)            Applications considered/determined since last meeting:
19/00042/FUL replacement and erection of stable and garage and workshop
Walnut Cottage, Kilmington Common BA12 6QY
PC response: Support with conditions                                     LPA: revised plans approved 01.04.19

19/01805/FUL erection of a detached single storey dwelling and garage to replace an existing barn
Great Ground Farm, Kilmington Common.
PC response: Support                                                                    LPA: approved with conditions 25.04.19

122.       HIGHWAYS, RIVERS, FOOTPATHS & TRANSPORT
a)            Parking outside Playing Field (Minute 104.a) – Cllr Meeker
b)            Footpath through the Playing Field (Minute 104.b) – Cllrs Reeves & Hames
c)            B3092 Coombe Barn junction:  additional signage/CAT G – Cllr Cotton
d)            Speed Indicator Device – update from Cllr Flower
e)            Road repairs to The Street & Butts Lane dip – Cllr Cotton
f)             Ditch maintenance/Flood plan – Cllr Reeves
g)            Parish Steward  - Cllr Cotton
h)            Repainting of white lines in the Parish – an Area Board initiative – Cllr Cotton
i)             Wiltshire Council’s initiative to approve the appearance of Towns and rural areas – Cllrs Top 10

123.        PLAY AREA

124.       FINANCE, POLICY & RESOURCES.
a)            To review the Council’s Standing Orders & Financial Regulations (previously circulated)
b)            To appoint/reappoint Internal Auditor
c)            Accounts & Audit - To approve accounts & supporting statements and to verify bank reconciliation for the year ended 31 March 2019 (previously circulated)
d)            Annual Governance & Accountability Return 2018-19 Part 2 (previously circulated) to be approved and signed
e)            To RESOLVE to certify Kilmington Parish Council “exempt” from External Audit.
f)             To note public rights to inspect accounts.
g)            Payments received: Precept from Wilts Council (£6,819.00)
h)            To approve the following payments:


Came & Co

Insurance renewal

TBA

Chq.602

Wilts Assoc of Local Councils

Annual subscription 2019/20

115.90

Chq.603

Upper Stour, St Mary’s Church

Donation towards cemetery maintenance

475.00

Chq.604

Mere & District Link scheme

Section 137 donation

110.00

Chq.605

Kilmington News

Section 137 donation

70.00

Chq.606

Upper Stour Magazine

Section 137 donation

60.00

Chq.607

M Reeves

War memorial maintenance

70.00

Chq.608

D L Davis

Play Area Inspections Q1

156.00

Chq.609

Mrs R K Burrows

Salary and allowance Q1

TBA

Chq.610

HMRC

PAYE Q1

TBA

Chq.611

T J Thornley

Website updates Q1

TBA

Chq.612

Whitesheet CE Primary Academy

Hire of meeting room

25.00

Chq.613

TBA – will be confirmed in the Minutes (details not available when producing this Agenda).

125.       General Items
a)            To fix the dates and times of Parish Council meetings for the ensuing year.  Suggested dates are all Thursdays:                                 
5 September;  
28 November;  
5 March 2020;  
14 May 2020

div

PARISH OF KILMINGTON

NOTICE OF ANNUAL PARISH MEETING

Notice is hereby given that the above meeting will be held in

Whitesheet CE Primary Academy on
Thursday, 16th May 2019 at 7.30 p.m.

The following business will be transacted:

1.  Meeting to be convened by the Chairman of Kilmington Parish Council.

2. To approve Minutes of the 2018 Annual Parish Meeting.

3.  To receive report from the Chairman of the Parish Council.

4.  To receive the Statement of the Parish Council Accounts for the year ended 31st March 2019.

5.  To receive the Annual Report from the Cllr G Jeans, Wiltshire Unitary Councillor.

6.  To receive reports from Kilmington Parish Amenity Fund, The John Hooper Charity and Kilmington News.

7. Public Session

 

 

Mr. Graham Cotton, Chairman
Kilmington Parish Council
8 May 2019

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